Required documents

Documentation to support your application

Depending on your situation and your building project, you will need to provide documents as part of the application. These may include:

• proof of identity with photo, e.g. driver's licence or passport
• proof of ownership – a Registered Search Statement (RSS) or Certificate of Title (produced within seven days of the submission of the application). If you need to obtain an updated RSS, you can order it from Landata.
• If the land is privately owned by the applicant and co-owners:
• A Statutory Declaration from each co-owner is required, using the Statutory Declaration form . For guidance on making statutory declarations, including a list of authorised statutory declaration witnesses.
• if the applicant or a co-owner has changed their name since the Title was issued:
  • proof of change of name e.g. marriage certificate, change of name by deed poll
• if the land is owned by a company or owners corporation:
  • a copy of a company extract from ASIC (dated within 7 days of the submission of the application)
  • written authorisation from the directors of the owners corporation approving the application and carrying out of the work (dated within 28 days of the submission of the application)
• if the land is owned by a Trust:
  • a certified copy of the trust deed (together with any subsequent amendments) showing the name of the trust, the name of the trustee and the name of each beneficiary – this must be dated 28 days from the submission of the application
  • written authorisation from the trustee(s) approving the application and the carrying out of the work – this must be dated 28 days from the submission of the application.

A site plan, floor plan or planning permit may need to be uploaded for some projects, such as the building of a dependent person's unit or detached studio, or the conversion of a commercial building into a dwelling. You will be prompted by VBA360 during the application process if you need to supply plans.